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How to Choose an Event Production Company

Choosing the right event production company is essential, especially if you need reliable audio and visual support. By selecting a high-quality, experienced AV partner, you can ensure a smooth execution that helps your event stand out.

At Studio46, we have the equipment and expertise needed to make any event a success. Whether it’s a corporate conference or an elegant gala, you can count on us to elevate the experience.

In this blog, we’ll review the following factors to consider when selecting live event production companies:

  • Understand your event needs
  • Research potential companies
  • Evaluate technical expertise
  • Check for compatibility
  • Set your budget and get quotes

This list is designed to help you better plan your events and ensure success. Keep reading to learn more about the importance of choosing the right AV partner and how Studio46 can help.

Host an Amazing Event With Help From Studio46!

Call Studio46 Media at (859) 977-5846 or click below to contact us online. We offer highly experienced event production professionals who are dedicated to meeting your unique needs. No matter what your event goals are, we’ll help you achieve them.

Understand Your Event Needs

Before choosing an event production company, it’s important to understand your specific needs. Different events have different technical demands. For example, a corporate event may need high-quality screens and sound systems for presentations or speeches. A concert, on the other hand, might focus more on powerful sound equipment and lighting setups.

To assess your AV requirements, consider the following:

  • Event type and requirements: Are there any specific parts of your event that need AV support, such as speakers or product demonstrations?
  • The venue: The size, layout, and acoustics of your venue will impact AV needs.
  • Audience size: If you have a large audience or plan to engage with them frequently, you’ll need a quality AV setup.

Research Potential Companies

With so many event professionals out there, it’s essential to choose a team that aligns with your goals. Use this checklist to guide your vetting process:

  • Evaluate the company: Assess the company’s website and its services.
  • Reviews: Read reviews on third-party sites (such as Google Reviews or Yelp).
  • Get recommendations: Ask people in your industry about production companies they’ve worked with.
  • Request case studies: Request samples or case studies from production companies you’re interested in.
  • Schedule a consultation: Schedule an initial consultation to learn more about the event planner.

At Studio46, we back our 5-star event production and AV services with client testimonials. You’ll find plenty of success stories, as well as examples of our award-winning work.

Evaluate Technical Expertise

The event production company you choose should have the technical expertise to launch your event. If you’re unsure about qualifications, inquire about the following:

  • Skill level: Does the team include AV specialists?
  • Equipment quality: Are the microphones, speakers, and screens high-quality?
  • Technical support: If something goes wrong during the event, will the company be able to help?
  • Customization: Can services be customized to your needs?

At Studio46, we combine highly experienced AV specialists with state-of-the-art, industry-leading materials and custom solutions. We also offer on-site technical support, allowing us to address issues as soon as they emerge.

Check for Compatibility

A successful event requires more than just technical expertise; it also needs strong communication. To gauge a company’s communication abilities, consider the following:

  • Rapport: Is the company interested in getting to know you?
  • Consultation: Does the company offer a consultation before you hire them?
  • Customization: Are custom solutions available?

Set Budget and Get Quotes

Last but not least, the company you choose should align with your budgetary needs. The cost of AV services can vary based on factors such as the event type, venue size, and equipment quality. Here are some tips on setting a budget:

  • List your needs: Write down what you want out of your AV setup. For example, how many microphones do you need? Do you want any special equipment, such as LED video walls?
  • Research typical pricing: Research the typical cost for your projected AV setup. If you’re over budget, see if there’s anything you can cut out.
  • Request a quote: Reputable AV companies provide price quotes. Give the company an outline of what you’re looking for, then see if their quote is within your range.

At Studio46, we help you navigate the complex budgeting process. Not only do we give honest estimates, but we can also help you adjust to meet both your budget and AV requirements.

Host an Amazing Event With Help From Studio46!

Call Studio46 Media at (859) 977-5846 or click below to contact us online. We offer highly experienced event production professionals who are dedicated to meeting your unique needs. No matter what your event goals are, we’ll help you achieve them.

READY TO CREATE?

Reach out to us today to learn how we can help accomplish your vision and produce a product or event you will be proud of.