How Much Do LED Video Wall Rentals Cost?

As live events seamlessly blend with virtual and hybrid formats, LED video walls have emerged as a powerful tool to engage audiences and leave a lasting impression. However, these powerfully immersive displays come with a hefty price tag, so renting is pretty much the only sensible option for one-time live events. In this comprehensive guide, we’ll explore the factors influencing LED video wall rental prices:

• Resolution & Pixel Pitch
• Sizing
• Rental Duration
• Setup and Installation

We’ll also provide some ballpark price estimates for daily, weekly, and monthly rentals, as well as the benefits of integrating LED video walls into live events.

Benefits of LED Video Wall Rentals for Live Events

The visual impact of an LED video wall can significantly enhance the overall attendee experience when hosting traditional live events. Before we get into the specifics of cost, let’s recap some top reasons why you’d want to consider integrating LED video walls into live events:

• Stage Backdrops and Branding: LED video walls serve as dynamic stage backdrops, providing a canvas for stunning visuals, branding, and immersive content. You can use these walls to display event logos, sponsor messages, and dynamic graphics that resonate with the event theme – not to mention the ability to make last-minute adjustments, which is nearly impossible to accommodate budgetarily using standard printed materials and signage.
• Dynamic Presentations and Visual Effects: Engage your audience with dynamic presentations and visual effects. LED video walls allow for seamless integration of multimedia content, including videos, animations, and interactive elements. This can captivate the audience and leave a lasting impression.
• Audience Interaction: Enhance audience engagement by leveraging the interactive capabilities of LED video walls. Conduct live polls, display social media feeds, or enable real-time Q&A sessions, creating an interactive and inclusive event experience.
• Seamless Integration with AV Equipment: Coordinate with the audio-visual (AV) team to ensure seamless integration of LED video walls with other AV equipment. This collaboration ensures that sound, lighting, and visuals work harmoniously to create a cohesive and immersive event environment.

Of course, this list isn’t exhaustive. There are numerous other benefits of LED video walls, but the primary benefit is that they can really “wow” your customers, fostering positive brand associations and engagement.

Resolution & Pixel Pitch

When it comes to the cost of LED video wall rentals, the first factor to consider is video resolution or the screen’s clarity. Resolution is influenced by pixel pitch, which is the amount of space between pixels. The smaller the pixel pitch, the higher the video resolution will be. As you can probably guess, a high-resolution video (such as a 4K or 8K resolution) is going to be more expensive than a lower-quality variety.

That said, higher resolution provides excellent brightness and vibrant colors, ensuring that the content displayed is visually appealing and attention-grabbing. This is especially important for dynamic content displays, such as product demonstrations, promotional videos, social media feeds, and live-streamed events.

Sizing (Bigger Isn’t Always More Expensive)

The next factor that impacts cost is size. While it’s natural to assume that larger displays are more expensive, this isn’t always the case. Generally, resolution impacts costs more than size. A large video display will be more expensive than a small display with the same resolution. However, if the large display has a lower resolution, it may be a more cost-effective solution for event situations in which the resolution trade-off is less noticeable, such as an outdoor venue or arena setting.

Rental Duration

The duration of the LED video wall rental is a straightforward factor in determining the cost. Rental companies typically charge on a daily, weekly, or monthly basis. Event hosts should carefully plan the duration of their events to optimize the rental cost according to their budget constraints. One of the benefits of working with Studio46 is that our event professionals are highly experienced and desire to help you plan the logistics of your live or hybrid event. Give us a call at (859) 977-5846, and we’d be happy to answer any questions you may have about LED video wall rentals.

Setup and Installation

The complexity of the setup and installation process contributes to the overall cost of LED video wall rentals. Factors such as the venue layout, accessibility, and the need for specialized equipment can impact the installation cost. It’s crucial to discuss these details with the rental company to get an accurate estimate and ensure a smooth setup process.

Content Management and Technical Support

Some LED video wall rental packages include content management services and technical support. The ability to seamlessly integrate and manage content on the LED display can enhance the overall event experience. Event hosts should inquire about these services and evaluate their necessity based on their event’s requirements.

Customization and Additional Features

Customization options and additional features, such as curved displays, interactive capabilities, and creative configurations, can elevate the visual impact of the LED video wall. However, these enhancements often come with an added cost. It’s important to carefully weigh the benefits of customization against your event budget constraints.

Cost Ranges for LED Video Wall Rentals

While specific costs can vary based on the factors mentioned above, here is a general guideline for LED video wall rental prices:

Small to Medium-sized Walls (Up to 100 square feet):

• Daily Rate: $1,200 – $5,000
• Weekly Rate: $3,600 – $15,000
• Monthly Rate: $14,400 – $60,000

Medium to Large-sized Walls (100 to 300 square feet):

• Daily Rate: $6,000 – $12,000
• Weekly Rate: $18,000 – $36,000
• Monthly Rate: $72,000 – $144,000

Extra-Large Walls (300+ square feet):

• Daily Rate: $14,200 and above
• Weekly Rate: $42,600 and above
• Monthly Rate: $184,000 and above

It’s important to note that these are general estimates, and actual costs may vary based on specific requirements, location, and the rental company’s pricing structure.